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Speaker Practice Rooms
Speaker Practice Rooms will be
located in the Convention Center.
The rooms will be open Friday through Wednesday. All
speakers should check their
presentation 4 hours in advance (if
possible) to verify the presentation
will function on the equipment
provided. Speakers should arrive in
the session room a ½ hour before the
session starts.
Speaker Practice Rooms
Room 18, Mezzanine Level
Room 21, Upper Level
Hours TBD
Recommended method for having your
presentation projected.
All EB session rooms will be
equipped with a data projector and
laptop computer as well as a lavaliere
microphone, table microphone and
aisle microphone.
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Bring your presentation on a
Windows readable USB flash Drive
or CD-ROM.
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When building your presentation,
use standard fonts (e.g., Times
Roman, Helvetica, Arial, New
Times Roman), basic fonts are
included on the session room pc
computers but if an unusual font
is used it may not translate.
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Include in the same folder as
your presentation, any external
files utilized, e.g. movie
files. Copy the entire folder to
the USB flash Drive or CD ROM.
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Test your presentation on a
separate PC compatible computer
to insure fonts are standard and
components such as movies are
included rather than merely
linked in your presentation.
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Review these specifications when
preparing your presentation.
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The computers in the session
room and speaker ready rooms
will support PC and Mac
presentations.
The operating system will be Windows
XP Professional, and software will
include: Microsoft Office XP, Adobe
Acrobat Reader , QuickTime*, Windows
Media Player, Flash Player.
* ALL Quick-Time users should make
sure to visit the speaker practice
room AT LEAST 24 hours in advance,
due to additional processing time
that may be required.
We recommend that you bring a backup
presentation format to cover the
possibility of luggage loss, theft,
and/or incompatibility.
Laptops
You do not need to bring your own
laptop to the meeting room.
However, there will be connections
available for presenters to use
their own laptops. Speakers using
their own laptops MUST HAVE
a VGA HD15pin female output. Some
laptops have special video output
cables to get to the HD15pin
required for connecting to external
monitors and data projectors. If
this cable is not with the laptop
being used there is no way to
connect to a Data Projector. The
laptop output resolution should be
no more then XGA (1024x768). The
native resolution on the data
projectors is 1024x768 so higher
resolutions will force the data
projector into a compression mode
possibly losing some information or
not projecting.
Slide Projection of 2x2 slides
and Overhead Projectors are NOT
supported unless requested in
advance
Projectors for 2x2 slides will not
be provided unless requested in
advance of the meeting. The demand
for this format has fallen in recent
years and EB is encouraging the use
of electronic formats.
Session rooms do not have
Internet access. If your
presentation requires an Internet
connection, please check with your
programming society for approval.
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